There are a lot of logistics to work out, while planning a wedding. But few things may elicit as much excitement from your fiancé as when it comes to planning the catering. Since the food choices can make or break an otherwise great event, for both you and your guests, this is no place to skimp. It’s also not a place you want to take chances. If you’re worried about getting everything you need from your prospective caterer, knowing what to ask can go a long way. Just make sure you sit down with the caterer well in advance, so you can make sure you’re both on the same page when your big day arrives.
What’s included in the price?
With any wedding professional, you will want to see and sign a contract well before the wedding day. This can help protect both you and the vendor, in case something unexpected arises, and also helps set clear expectations for both parties.
What happens if/when an emergency arises?
You want to know that your caterer is prepared for the worst, whether that be a family emergency that requires he or she be away from work during your wedding week, or shortages in that seasonal fall produce you had your heart set on for your artisanal buffet.
*Make sure you and the caterer are both clear about what must take place, even in the face of adversity, or an eggplant shortage.
Will you bring servers?
Most caterers will offer to bring their own servers, but you need to know how many, and at what cost, and make sure this works within your budget. If not, be prepared to negotiate alternatives. You’ll also need to determine who will be responsible for serving alcohol. If you’re hiring a separate bartender, it’s helpful to find someone that’s worked alongside the caterer before.
*Hiring wedding professionals with existing rapport, can make your day a lot more streamlined and far less stressful for everyone involved.
What does the caterer need the venue to provide?
Is electricity required for keeping your food hot, on site? Will they need access to running water? What about parking options, especially if a food truck is involved? Make sure you understand the caterers’ requirements, and work with the venue to make sure they can be met.
*In fact, asking your venue’s planner for vendor recommendations can help save you a lot of time narrowing down potential caterers, cake shops, etc.